Most construction employers with 11+ employees must maintain OSHA injury and illness records. This bundle delivers all three required forms — Form 300 Log, Form 300A Annual Summary, and Form 301 Incident Report — pre-formatted and ready to use. PDF & Excel included.
29 CFR Part 1904 applies to virtually every construction employer with 11 or more employees. It's not a suggestion — it's a federal requirement. And OSHA inspectors check recordkeeping every time they visit a site, regardless of what triggered the inspection.
Many employers keep a 300 Log but neglect the 300A Annual Summary or the 301 Incident Report. OSHA treats each missing or incomplete form as a separate violation. The 301 must be completed within 7 days for every recordable case — and must be available to employees upon request.
The 300A Annual Summary must be posted February 1 through April 30 every year, signed by a company executive. Forgetting the posting date is one of the most common OSHA recordkeeping citations for construction companies. The form must stay posted for the full 3-month window.
Establishments with 250+ employees must electronically submit 300A data to OSHA via the Injury Tracking Application (ITA) annually. Establishments with 20–249 employees in certain high-hazard industries are also required to submit. Missing the electronic submission deadline is a separate violation from failing to post the paper form.
When OSHA conducts any inspection — whether triggered by a complaint, referral, or programmed targeting — recordkeeping review is standard. An inspector who finds a recordkeeping violation during an otherwise routine inspection can and will issue citations. Complete, accurate records are your baseline defense.
Pre-formatted templates with column headers, recording criteria notes, and example entries. No guessing whether an incident is recordable — the criteria guide handles that.
Log of Work-Related Injuries and Illnesses. Pre-formatted spreadsheet with all required columns: case number, employee name, job title, date, injury description, injury type checkboxes, days away/restricted. Privacy case guidance included. Designed for annual use on a rolling basis.
Annual Summary. Pulls totals from your 300 Log to complete the required annual summary. Includes the executive certification statement. Must be posted Feb 1 through Apr 30 each year where employees can see it. Formatted for both print posting and digital retention.
Injury and Illness Incident Report. Detailed per-incident form capturing how, when, and where the injury occurred plus treatment and physician information. Complete within 7 days of each recordable incident. Must be available to employees and their representatives on request.
Explains which injuries and illnesses must be recorded, first-aid-only exceptions, the new case vs. existing case determination, the 7-day recording deadline, privacy case rules, and work-relatedness rules. Saves you from over-recording (too burdensome) or under-recording (OSHA violation).
A condensed reference of the recordkeeping timeline and requirements every covered construction employer must meet. Each row maps to a specific Part 1904 requirement.
| Requirement | Deadline / Timeframe | OSHA Ref | Status |
|---|---|---|---|
| ● Form 300 — Log of Work-Related Injuries & Illnesses | |||
| Record each work-related recordable injury or illness on the 300 Log | Within 7 calendar days of receiving information about the recordable case | 1904.29(b)(2) | Required |
| Record fatalities as days away from work; classify as Injury or Illness | Within 7 days; report fatality to OSHA within 8 hours | 1904.39(a)(1) | Required |
| Use "Privacy Case" instead of employee name for designated sensitive injuries | At time of entry | 1904.29(b)(7) | Required |
| Make the 300 Log available to employees, former employees, and authorized representatives | Within 4 business hours of request | 1904.35(b)(2) | Required |
| ● Form 300A — Annual Summary | |||
| Complete and certify Form 300A with totals from the 300 Log | By February 1 of the year following the calendar year covered | 1904.32(b)(1) | Required |
| Company executive must sign and certify the 300A | Before posting on February 1 | 1904.32(b)(3) | Required |
| Post the 300A in a conspicuous location visible to employees | February 1 through April 30 (90 days) | 1904.32(b)(6) | Required |
| Electronic submission of 300A data to OSHA via Injury Tracking Application (ITA) | By March 2 (establishments with 250+ employees, or 20–249 in high-hazard industries) | 1904.41 | If applicable |
| ● Form 301 — Injury & Illness Incident Report | |||
| Complete Form 301 for each recordable injury or illness | Within 7 calendar days of receiving information about the recordable case | 1904.29(b)(3) | Required |
| Provide 301 to employees, former employees, or authorized reps upon request | Immediately by end of next business day | 1904.35(b)(2)(ii) | Required |
| ● Retention & Recordkeeping | |||
| Retain 300, 300A, and 301 records for 5 years following the end of the calendar year they cover | 5 years (retain and update during this period if case changes) | 1904.33 | Required |
| Update previously recorded entries if new information changes the classification | As new information becomes available; within 7 days | 1904.33(b)(1) | Required |
| Provide copies of records to authorized government representatives | Within 4 business hours of request | 1904.40 | Required |
Pre-formatted headers and built-in guidance mean you spend time running your jobsite — not deciphering federal recordkeeping regulations. The recording criteria guide tells you what counts and what doesn't.
What's recordable, what's first-aid-only, and the 7-day rule — in plain language your crew can use. Same quality as our paid library. No credit card.
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The $29 bundle gives you all three forms plus the recording criteria guide. The Complete Safety Library adds every other OSHA document in our catalog — one purchase covers your entire documentation program.
All three required OSHA recordkeeping forms plus recording criteria guide. PDF & Excel. Pre-formatted, ready to use on day one.
OSHA 300 Log Bundle plus Site-Specific Safety Plan Template and Job Safety Analysis Template. The three documents most OSHA inspectors ask for first.
Every document in our catalog — 11 safety templates covering all major OSHA construction requirements. Everything, forever. One purchase, every project.
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